Question 1

How do you securely deliver wire instructions?

Accepted Answer

Wire instructions should not be sent via plain email. Use encrypted, verified delivery with a timestamped audit trail to reduce interception and spoofing risk.

Question 2

How can Closing Disclosures be securely delivered?

Accepted Answer

Deliver Closing Disclosures via encrypted, verifiable links that create an audit trail—not unsecured attachments.

Question 3

How can I check if my email domain is spoofable?

Accepted Answer

Use a spoof-score checker to test SPF, DKIM, and DMARC. Strengthen policies if gaps are found.

Question 4

How can title companies verify payoff instructions?

Accepted Answer

Confirm payoff instructions through verified delivery and documented callback procedures. Avoid relying on emailed PDFs alone.

Question 5

What is a spoofing attack in real estate?

Accepted Answer

Spoofing is when fraudsters impersonate legitimate contacts (email or phone) to redirect funds. Use encrypted, verified delivery and strict callbacks to mitigate.

Question 6

What is the purpose of an audit trail?

Accepted Answer

An audit trail records sends, opens, uploads, and completions with timestamps and recipient details—evidence for compliance, underwriting, and disputes.

Question 7

Does insurance cover real estate wire fraud?

Accepted Answer

Coverage often excludes losses without reasonable safeguards or a compliant audit trail. Check your policy and carrier guidance.

Question 8

Is it RESPA compliant to pass wire security fees to the consumer?

Accepted Answer

Yes, when bona fide and itemized for security/technology. Confirm line-item wording with your underwriter and state rules.

Question 9

Why do wire fraud insurance claims get denied?

Accepted Answer

Common reasons: lack of reasonable safeguards and insufficient audit evidence. A documented process and audit trail reduce denial risk.

Question 10

What type of encryption is required for financial transactions?

Accepted Answer

Use strong encryption such as AES-256 for data at rest and TLS 1.2 or higher for data in transit. These standards reduce the risk of interception and tampering.

Question 11

Are email PDFs encrypted?

Accepted Answer

Standard email attachments are not end to end encrypted. Even password protected PDFs can be intercepted. Use verified, encrypted delivery instead of attachments.

Question 12

How do title companies verify identity during closings?

Accepted Answer

Most title companies now use digital verification systems like Qripton Verify, which confirm sender and recipient identities before documents or instructions are exchanged.

Question 13

What is an audit trail in real estate closings?

Accepted Answer

An audit trail is a secure, timestamped record of every action in a closing — who sent wire instructions, who received them, and when they were confirmed.

Question 14

Can title companies pass security fees to consumers?

Accepted Answer

Yes, if the fee is legitimate, tied to protecting the transaction, and listed on the Closing Disclosure (CD). However, it must be consistent across all customers and not structured as a kickback.

Frequently Asked Questions

Get answers to the most common questions about secure document exchange, wire fraud prevention, and compliance requirements.

How do you securely deliver wire instructions?

How can Closing Disclosures be securely delivered?

How can I check if my email domain is spoofable?